Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity.
At Crystaldavesoft International we are always conscious of time and estimated time of delivery for every project so we prefer to under promise and over deliver before the estimated time elapses.
Because Time management” is the process of organizing and planning how to divide your time between specific activities we believe that good time management enables us to work smarter – not harder – so that we get more done in less time, even when time is tight and pressures are high. … The answer lies in good time management.
So how do we make more time? Is that even possible? Well, what it comes down to is proper time management. This is a major factor in what makes me more effective and more productive than a lot of my peers at work. I can simply get more done than they can with the same amount of time.
You need to simply employ some of the basic tenets of time management in both your personal and professional life. Once you do, you might see more “time” appear in your everyday life and find that you are becoming more efficient at completing your tasks.
There are 5 most important pieces of the time management concept and outlined below:
1. Eliminate the Unnecessary
This becomes more and more true every day. Either professionally or personally, eliminating the “unnecessary” in life goes a long way in making you more productive. What do I consider unnecessary? Well, strictly speaking, anything that prevents you from reaching your particular goal. If your goal is to clean out your email inbox, then don’t spend 45 minutes on Facebook. If you have a deadline to make at work, don’t spend 25 minutes per day fielding unnecessary phone calls. Put simply, you need to draw a firm, distinct line between the “necessary” and “unnecessary” in your life. The stricter you define these terms, the more you’ll find that a lot of things are truly unnecessary in your life.
2. Plan Your Work
If you go into work every day having no idea what you want to accomplish, then guess what? You’ll probably accomplish nothing. Set aside ten to fifteen minutes before work and either write down or mentally plan what you want to accomplish. Personally, I plan my work each morning as I am driving in to work. These several minutes that I spend planning contribute more towards me being productive and effective than anything else that I do. After you decide what you want to accomplish, then execute the plan.
Multitasking skills are a talent that not all of us possess. Realizing whether you are the type of person that can do it or not is important. If you’re able to multitask, great. If you’re not, then don’t bother trying. Many people make themselves less effective by trying to multitask when they simply can’t do it. This leads to multiple projects being started and none of them being finished, sloppy work, and discouragement.
4. Know When To Multitask
So, for us multitaskers, does that mean that we should just multitask our way through every single minute of every day, constantly having four or five things going at once? Absolutely not. You also have to know when not to multitask. For example, every day at work for me, there are four to five mundane little checklist-type things that have to be completed. They are boring and mundane. So guess what? I try to accomplish as many of them as I can at once and as fast as I can. But when my boss gives me a special project that he needs done in a timely fashion and of the highest quality, the time that I devote to that is usually uninterrupted and I usually concentrate on nothing else other than that project. Know when to multitask and when not to.
5. Reduce Interruptions
And finally, reduce the number of interruptions in your life. Realistically, you can’t reduce the number of things that are going to interrupt you, but you can alter the fashion in which you deal with them. If I am working on something important and one of my employees comes to me with something that I know can be dealt with at a later time, guess what? That’s exactly what I do. “Sure, we can get to that, but let me finish what I am doing right now and then we’ll take care of it.” You see? Respectfully, I put them off to complete what I was doing at the moment. On the other hand, if my boss calls me when I’m in the middle of something, well, that’s an interruption that is worth making a priority.
Whether you are a salaried employee, self-employed, or a big-shot manager, more time will allow you to focus on the most important tasks. Being prepared, organized, and disciplined will give you the time necessary to become more productive, which will ultimately lead to more money.